A Records and Archives Management Programme will soon be rolled out across all CPUT campuses. Gugulethu Ndenge, manager of the Records and Archives Management unit, says that on March 2, a seminar-workshop on “Basic Records and Archives Management” will be conducted for all university records co-ordinators that were nominated by heads of departments.
The event will be held on the Bellville Campus. “I urge records co-ordinators to extend the invite to all interested parties in their respective business units,” says Ndenge.
This seminar-workshop is designed to provide records co-ordinators with information on standard policies on records creation and control, maintenance and use, as well as disposition.
Staffers will not only be introduced to records management practices, but also the preservation of archival and historical records.
“The workshop will also highlight how records management principles can benefit administrative practices and sharing information as well as encouraging a uniformed filing system.”
During the workshop the implications of the Protection of Personal Information (POPI) Act and the Promotion of Access to Information Act (PAIA) will also be highlighted.
The seminar will have two sessions. The first session will introduce staffers to effective record-keeping practices and the university’s Records and Archives Management Programme. “It will provide participants with grounding in basic Records and Archives Management principles and practices and will prepare them for further records management training,” he says.
Another session will highlight records classification principles and file plan development. “Participants will be introduced to the CPUT File Plan and Records Retention Schedule.”
Ndenge encouraged staff members who are no longer the designated records co-ordinator for their department to forward the contact details of the person who will now fulfil this role.
During next term the Records and Archives Management Programme will be rolled out across all CPUT campuses, starting with the departments and units in the Registrar’s Division.
